From the Editors:

Each week, The Bi-College News publishes the Students’ Council meeting minutes released in the Students’ Council Newsletter. These meeting minutes come directly to the inboxes of all Haverford students; in the interests of making the minutes and the activities of the College’s student government as accessible and transparent as possible, they are likewise published here, where the Bryn Mawr community, along with Bi-Co faculty, staff, alumni, and others can see the Council‘s discourse. The Haverford Clerk has been publishing these minutes in a series since 2019; head to their website to read past releases.

Executive Board Meeting 12/5

Friday, December 5, 2025; 4:15 – 5:15 p.m., – GEST 102

Members Present: Ben Fligelman, Sarah Weill-Jones, Oliver Wilson, Grant DeVries, Ben Perez-Flesler, Sophia Goss, Victoria Haber, Caroline Yao 

Members Absent: N/A

Guests: Anjali Agarwal, Zoe Hartmann

Next Meeting: Friday, December 12; 4:15 – 5:15 p.m., – GEST 102

“Chicken riggies is a top tier dinner.” – Victoria Haber “WHAT…???” – Everyone else except Ben Flig, who agrees with Victoria

1. Call to order
2. Roll Call 
3. Adoption of Agenda 
4. Fords Form
5. Old Business:
   1. DC Survey
6. New Business 1: Board of Managers Meeting this morning!
   1. Board of Managers update 
   2. Investure presentation
7. New Business 2: Search Committee for new Dean & new President 
   1. Representation for each
8. New Business 3: PANA Permanent Housing
9. New Business 4: Talking about the Walkout
   1. What Students’ Council is doing
10. New Business 5: Co-Treasurers Budgeting Timeline!!
    1. Discussing budgeting guidelines
11. New Business 6: Updates from Campus Safety Advisory Committee re: Student Privacy
12. Adjournment

Call to Order

Ben Flig: I call this meeting to order at 4:15pm.

Victoria: More than half of Exec board is in attendance. Quorum has been met.

Ben Flig: I move to adopt the agenda. I also move to approve the minutes. Any concerns? The agenda is adopted and the minutes are approved. 

Community Comment

Victoria: Guests, please state your name for the minutes.

Anajli: I’m the Junior Representative to the Board of Managers.

Zoe: I’m the Treasurer’s Librarian. I’m usually here.

Fords Form

Victoria: There are three Fords Forms today. All three would like to be reached out to after. The first is as follows:

“Honor Council should be more punitive. I can’t believe the leniency that the most recent abstract was met with. If someone cheats that egregiously, regardless of them ‘taking accountability’ for it, they should get a 0 in the class. Taking real accountability is suffering the consequences of your own actions in a tangible manner, rather than simply apologizing with empty words and no consequences. If you violate the agreed upon Honor Code, you should face real, tangible consequences. I’m not trying to disregard the use of restorative justice in criminal justice, on the contrary, I think it has been shown to be an overwhelmingly positive thing for all parties involved. I also believe that punitive measures are and always have been a significant part of restorative justice, the key word being justice. I think that despite the fact that punitive measures seem bad to think about, they actually teach important lessons about consequences, which is something that someone who violates the Honor Code clearly needs to learn about. However, restorative justice should not be a substitute for real accountability, which is actually a more important core Haverfordian value than TCR in my opinion.

Furthermore, I’m not trying to say that all people who cheat should be expelled, I think there’s substantial nuance in this topic, especially given that there are different levels to academic violations. However, a lack of any consequences being portrayed in the abstracts recently has concerned me and several other people I know, as well as many professors on this campus. I’ve heard significant dismay from other people I’ve talked to recently with the lack of real accountability we are seeing in this school. If we want to keep take-home tests at any point in the future, I suggest Honor Council properly enforces accountability at this school.

Also, it would help transparency if the Honor Council maybe would publish more than 2-4 abstracts a semester, since there are obviously more cases than that in any given semester.

This is why people are losing faith in the Honor Council and the Honor Code. Consistently, people are being caught for cheating and only given a ‘slap on the wrist’ punishment rather than something real. I was particularly frustrated by the fact that the student in the ‘Emily in Paris’ case did not receive the recommendation of receiving a 0.0 in the class, since they knowingly violated a professor’s policy, which was very clear, and then proceeded to underplay their own use of AI in the class. It seems ridiculous that the sole reason that the student in question didn’t receive such a grade was because the Professor was almost entirely removed from the discussion and circle. It invalidates the work of everyone who abides by the Honor Code when Honor Council doles out these kinds of non-punishments.

As far as what Students’ Council can do, they can stop playing along with this ridiculous lack of accountability on the part of Honor Council, and begin to call them out on their wholly insufficient recommendations.”

Ben Flig: I deeply appreciate your concern. Emily in Paris is a complicated case, and I don’t deny that there is always room for improvement. However, it seems to me that Honor Council being “more punitive” would not solve the problem. The confronted party, “Emily,” decided to drop the course halfway through the proceeding. Therefore, no matter what Honor Council could have recommended it would not have mattered: there is no course on “Emily’s” transcript to receive a zero in. 

When I was reading the case, I found this fact highly disturbing. The idea that a student can avoid an Honor Council proceeding — as well as the consequences and restoration that comes with it — by simply dropping the course seems like a deeper and more blatant violation of community trust than the dishonesty itself. I think we should look into barring students from dropping a class while an Honor Council proceeding is taking place — this isn’t a perfect solution, but it does protect against situations like this one. 

Ultimately, the fact that Honor Council didn’t recommend a “more punitive” set of resolutions including grade changes is because the confronted party intentionally insulated themself from those consequences. We should seriously consider what it means for our community that students are avoiding responsibility in this way. 

Victoria: The next one is as follows:

“Is there a way we could create a form or a channel to report vending machine problems? As far as I no, no such form exists at Haverford, but they do have one at Bryn Mawr: https://www.brynmawr.edu/inside/offices-services/dining-services/dining-locations/vending There have been so many times when a vending machine either doesn’t work or has ate my money without delivering the product, and it’s actually quite frustrating, especially during times when the on-campus dining outlets are closed and a machine is kind of your only choice for food without walking all the way back to your dorm.”

Grant: I’ll follow up about this with Tom. Thank you.

Ben PF: Fun historical note! For a long time, campus vending machines were managed by a designated student appointed by Students’ Council. Sometimes they got paid a small portion of the profits and for a long time this was the only paid position in student governance. The rest of the revenue went back to Students’ Council as part of the club budget. And the email they used was [email protected].   

Victoria: The final one is as follows. The student asked for me to contact them privately:

 “I have shared this in various spaces, but have been recommended to submit to this form. While I am passionately concerned, I trust y’all mean well. My message regards Students’ Council’s accountability. It sucks that basically everyone on Students’ Council/Honor Council is white or comes from very privileged backgrounds. I would love for y’all to NOT ONLY acknowledge this lack of representation, but also work with/listen to minority community leaders. Minorities, like myself, experience the most harm and feel the most powerless. I wish that Students’ Council would use their power to give minority voices power and be substantively represented. Before you remark that “minorities aren’t running for Students’ Council positions,” reflect on why that is! Why do we perpetually feel like our voices aren’t being heard? How can Students’ Council hold itself responsible for its part in the lack of diversity? I wish leaders on Students’ Council weren’t complacent with the lack of representation, but actively tried to create change for those who need it most.”

Old Business: DC Survey

Grant: The DC Survey has had more than 300 people fill it out, which is amazing! Please continue to fill it out, it’s still open. Thank you.

New Business 1: Board of Managers Meeting this morning!

Ben Flig: The Board of Managers had their December Meeting this morning. They discussed Haverford’s investments and our relationship with Investure. Investure is the firm that Haverford uses to take care of our investments. One thing talked about was that Investure would be enthused at the prospect of giving a presentation to Haverford students. This presentation would not “disclose” Haverford’s investments per se, but I think it’d be a great start at demystifying the endowment. 

Anjali: They also mentioned that part of their service is running info sessions about careers in endowment management as a whole. That’s a part of the package of services that Investor offers to college anyways. We can gauge whether that’d be a popular event. We can maybe suggest this to  the Econ Department on that or some of the Finance Clubs. There was lots of real appreciation for the work put into the Honor Code. 

Ben Flig: Jim Kinsella said he read the new Code to his husband over dinner! 

New Business 2: Search Committee for new Dean & new President

Ben Flig: Sarah and I met with Wendy and Jesse on Wednesday. We chatted about having student representatives of the search committees for the new Dean and President of the College. Jesse was skeptical about the fact that there were five student members that were on Dean McKnights’ search committee [note: there were five students on Dean McKnight’s search committee], but he also said that it’d be great to have more students. He also said that there will be many opportunities for students to interact with the candidates anyways. As for the president’s committee, they both talked about why they’re hesitant to have more student representation. They said, because ultimately there has to be parity for staff, board, and faculty, so if you have three students, it means you also have to have three from each of the other groups. It makes the committee very large and makes voices harder to hear and it’s more difficult to coordinate with everyone involved, so it may be better to have fewer members.

Oliver: I would say the quality of representatives is in some ways more important than the quantity. It’s better to have less voices that contribute than five who don’t. I would like to have on the Dean McKnight one, a commitment to a larger number from admin. For us, our goal as Co-VPs is to make the appointments process the most engaged than it’s ever been.

Grant: When are appointments running for this?

Oliver: At least for McKnight’s it’ll be in the spring. We should really get huge numbers of people applying and thorough interviews to get quality representatives.

Victoria: How many people would be appointed to these committees then? 

Ben Flig: We don’t know yet.

Oliver: I would also consider the roles and access to information that the individuals appointed would have. I imagine the Board will want to keep some sort of written by-law that they are making the final decisions, but a student should be in the room for every step and be able to speak to the thoughtful considerations. If we have five people, but the committee doesn’t allow for much student input, that’s a concern. We don’t want that. 

Anjali: As someone who’s been on two staff searches, it’s hard to engage as a student sometimes, so being committed to the process is hard. I agree with the notion that having more than a certain number of students would dilute student voices. I agree with limiting the number.

Sarah: I do think that it would be worth having a couple of students while also giving overall students room to voice what they want in a forum. Whichever select students are put in those committees can use that as a framework.

Anjali: For a lot of faculty searches, the students are responsible for collecting and condensing all student input for the committee as a whole. 

Ben PF: Is there going to be an interim dean of the college next year, or are they trying to hire someone to start for this fall?

Oliver: There will be an interim.

New Business 3: PANA Permanent Housing

Caroline: Over this past week Jonathan, our Officer of Multiculturalism, Julia, a Co-Head of PARC, Sienna, PANA House Head, and I (as AGC Co-Head, and incoming PANA House Head) worked together on writing a statement about creating PANA as a stand alone house on College Circle. We’ve been in conversation with Scott Wojciechowski about the potential plan. Everything has been set in motion for this to happen, and he wanted physical evidence to show that there is student, faculty, and staff support.

Zoe: What’s in that house?

Caroline: It’s currently unused or vacant, but it used to be faculty housing. That’s why we need the document to have written proof that we have support on all fronts.

Sarah: It makes sense. We have the LCC and BCC, so why not PANA House?

Ben Flig: My main concern was the size, but it seems that 3 College Circle is big and would definitely provide sufficient space. 

Anjali: This is one of two agenda items on the Campus Space Planning Committee (CSPC), so it’ll be discussed with Don Campbell. The other item is the Writing Hub. We’ll discuss more later.

Caroline: We sent out the statement so if you guys could continue sharing and signing, that’d be great!

Zoe: I think these groups also hold a lot of events, so having a centralized space would be great.

Ben PF: Do you know if there would need to be renovations or furnishing?

Caroline: We haven’t completely confirmed we can have the house, so to be determined.

New Business 4: Talking about the Walkout

Sarah: There was a walkout today in response to a national movement of walkouts happening across the country. Many of the demands  are goals that Students’ Council is in progress of working on. Students’ Council didn’t have much oversight or discussion over these goals before we went to the meeting to decide on the demands earlier this week. Further down the line, we’d love it if student activists came to us to discuss their goals with us for actions like this so we can continue collaboration. Please talk to us!

Victoria: My concern as an individual is how the walkout began as part of a national movement, but suddenly became about increased wages. As someone who is impacted by these types of protests, I was disappointed that the calls for the safety of marginalized students were taken advantage of in such a way. It’s frustrating that these students did not check in with those impacted by the entire process. I saw a lot of students posting about their disappointment as well online.

Sarah: I think it would be pertinent for many of the organizers of these groups to speak directly to the individuals in communities who would be directly impacted by what they’re advocating for. It became clear during the demands writing process that a lot of people who should have been in the room could not be there, and many of these groups, marginalized ones, would be impacted if we went through with specific demands. For the future, I think the intentions are good, but I think to have further productive collaboration, we need to bring in all groups who could be impacted by these demands and discuss with student government to make sure that these demands are feasible in a way that allows students to still be safe.

Oliver: For people who weren’t in the meeting, one of the demands was to declare the campus as a sanctuary, which wouldn’t change any of the policies, but would put undocumented and international students on the radar, and thus at risk.

Ben PF: The policies and protections we have are strong.

Sophia: There’s a benefit to being strategically discrete to really be protecting students.

Sarah: There was an argument that Haverford isn’t at any risk because this is a national movement, but the department of education is actively investigating us right now. To say that students shouldn’t be scared is a complete disregard to our current circumstances. 

Victoria: I didn’t go to the walkout, so I don’t know what that ended up looking like, so it would be helpful for someone to explain what came out of it.

Oliver: There were forty people there, students signed off on the demands, which will be handed to Wendy. They asked me to talk about the history of the student wage increases. I made a connection between search committees and issues with wages, and that is only possible because we have Dean McKnight and because Wendy didn’t step in. If we had Bryn Mawr College’s admin, then we wouldn’t be able to make changes like that happen.

Ben Flig: I think one could take inspiration from protestors at Taylor Hall at Bryn Mawr College. 

Anjali: If there are genuine blindspots in regard to equity, which I’m sure there are, I hope people would raise those with us in any way that they can.

Ben Flig: Like the Fords Form. 

Sarah: Whoever is reading this, you can directly email Ben or I. 

Anjali: Right, we all want to know when things are happening.

Ben PF: Especially when it’s specific things that are actionable. 

New Business 5: Co-Treasurers Budgeting Timeline!!

Ben Flig: Do our Co-Treasurers want to give an update?

Sophia: Purchase reqs are closing by the end of the day today. We’ll send an hc-all email about. Early budgeting will open on Monday, so the day that the minutes are released. That can be for any early events in January, February, up until March 3rd. We’ll send out more information over winter break about the rest of the timeline, and that will include words and visual representation.

Victoria: Can we put this whole timeline on the website? 

Ben PF: It will be on it soon. The main shift in the timeline is that we tried to move things up to accommodate student groups. 

New Business 6: Updates from Campus Safety Advisory Committee re: Student Privacy

Ben Flig: Today was the Campus Safety Advisory Committee in which Students’ Council has the opportunity to ask Campus Safety some questions. I took this as an opportunity to ask questions about security and student privacy rules. Recently, if you’ve seen in the Bi-Co News, there’s been an uproar at Bryn Mawr College. Students have had their rooms searched, they have been confronted by outside investigators not affiliated with the college. Furthermore, over the past year Bryn Mawr College has invested in many cameras across their campus.

I want to talk about the concerns and what Haverford policies are. Haverford doesn’t necessarily have any policy on outside investigators, but we have Anna Moronski who is our internal investigator who handles issues related to student ‘misconduct.’ Secondly, in terms of cameras, as we know there are cameras in some places on campus. Those are placed in areas of new construction such as the library and Jaharis Music Hall. There are no cameras in the eating areas of the DC, just the lobby. Most importantly, there are no plans for Haverford to do a massive camera installation like at Bryn Mawr College. Lastly, Haverford has very specific rules about searching student rules. If you’re curious, check the Student Life Handbook, “Right of Entry” section. Currently, staff have the right to enter student rooms to do walkthroughs. At the end of the semester, students just make sure no windows are open, no fires are occurring, etc. 

Currently, the rules are as follows: “Under no circumstances are employees or vendors allowed to search through closets, cabinets, or drawers, nor are they to disturb any part of the room, apartment, or suite that is not the site of their designated work order.” 

There are of course some exceptions, such as if a student was expected to have a weapon or be a danger to themselves or others. 

Caroline: I remember in my first year living in Tritton when we had the “Tritton Menace.” For those who don’t know, in the Fall of 2023, there was someone in the dorm stealing items from other students. I think Haverford upholds their policy because back then they said they would not search any room, even if students were collectively asking for it to determine who the individual was. So, I think they are holding true to this value, as far as I’ve seen. I hope that there are no shifts away from that.

Anjali: In the Campus Safety report given to us annually, is there a record of times where they had to bypass this policy? Do we know if this has happened before?

Ben Flig: I don’t believe they’ve happened recently.

Victoria: It did not happen last year. We saw those reports meeting to meeting. 

Ben PF: For people who are curious, there are no cameras in any of our dorms, KINSC, Hall, Gest, Stokes, Union, Founders, but most importantly not in dorms. We have very few outdoor ones, the only ones I know of are on the corner of the East Wing and on the pathway to the apartments.

Sarah: I adjourn this meeting at 5:06pm.

General Body Meeting 12/7

Sunday, December 7th, 2025; 2:00 – 3:00 p.m., – GEST 101

Members Present: Ben Fligelman, Sarah Weill-Jones, Oliver Wilson, Grant DeVries, Ben Perez-Flesler, Sophia Goss, Victoria Haber, Caroline Yao, Coco Liu, Anjali Agarwal , Jack Weinstein, Vivian Ross, Conner McWhan, Jonathan Lee, Zora Kuehne, Ian Trask, Zoe Hartmann, Chris O’Conner, Leo Ni, Sofie Quirk

Members Absent: Elena Vol, Hettie Van Dyke, Ben Fitzgerald, Isaac Kemokai, Julie Edelstein, Esme Dorsey, Pratyusha Katiyar, Hannah Mattison, Abigail Trapp Michael Pyo, Jackson Cannon, Isabela Azumatan Aceituno

Guests: Star Mertzman

Next Meeting: TBD next semester!

“The disease does not affect humans. It affects the roots of the grass.” – Chris O’Connor

1. Call to Order
2. Moment of Silence
3. Roll Call
4. Ford’s Form
5. Old Business: 
   1. Facilities Fund Updates
6. New Business 1: Semesterly Reports/Updates from Members
7. New Business 2: Next Semester: What do you want to see? 
8. Moment of Silence and Adjournment

Call to Order

Sarah: I call this meeting to order at 2:06pm. We’ll have a quick moment of silence.

Roll Call

Victoria: Guests, please state your name for the minutes.

Star: Hi, my name is Star, I’m here out of curiosity. I’m in the Class of 2028.

Fords Form

Ben Flig: A summary of the forms. The first was an extensive critical comment on the recent Honor Council Abstract, Emily in Paris. We responded to that in Executive Board. The Honor Council Co-Chairs will also respond. There was a second one about the vending machines on campus. To those of us who enjoy a late night study session, this is an issue of importance. The last one was about diversity in Students’ Council, and you can check the Exec Board Meeting Minutes for these.

Ian: What was the nature of the criticism for the first?

Ben Flig: Their critique was that the Honor Council should have been more punitive and should have recommended a grade change. The critique neglected the fact that a grade change was not possible due to the student dropping the class. That is a greater issue beyond Honor Council, so we are within our best interests to work more closely with the Deans to address this issue.

Caroline: This is something that the previous year’s Honor Council was working on, and I know it’s something Honor Council is currently working on or hopefully continuing. It’s an issue that’s been on the radar for awhile, so not new. Thanks for the input and critique. We’re working on addressing it. Please remember that Council Abstracts are delayed.

Sarah: Please also pay close attention to the third form as well it’s important.

Old Business

Ben Flig: Tori and Caroline, would you give us your update on the Facilities Fund?

Victoria: As a brief reminder, the Facilities Fund is being used to renovate the old Lunt Cafe into a new student dance space. The most exciting thing is that we’ve been able to approve the new flooring and paint, and what will be taken down/out of the space. We’re completely renovating the place. What’s most exciting, is that this renovation will be near completion after winter break, and it will most likely be available for use by spring semester. A big shoutout to Scott and Bryan Savage for working on this. Theoretically, students will start being able to use this space by next semester. We will also be looking to put the mural in there, so that may still be in process, but students can use this space while that’s ongoing. 

Caroline: One thing I want to add is that we are yet to have a further conversation about key card access and general access to the room. We’ve mainly been focused on the details of the renovation to the space, so that we can get things in motion. We’ll keep discussing that with Scott soon.

Sarah: We could maybe model it off of the JSU lounge access method.

New Business 

Ben Flig: I want to give my farewells to Vivian and Jack, who are studying abroad next semester. I’d like to also give my farewell to Conner whose term is ending. They’ve been tirelessly dedicated to their work and I’m sorry they’ll be leaving, but I’m so grateful for their time.

Sarah: You guys are super cool and have done a lot, so thanks for being here!

Ben Flig: You may know this is also the last General Body of the semester. Don’t cry all at once!

Sarah: If we forgot to say bye to one of you, because you forgot to tell the Elections Coordinators that you will be leaving, please let us know immediately. 

Ben Flig: Let’s move onto updates for the end of the semester.

Grant: The Dining Advisory Committee (DAC) had its last official committee meeting today, but we’re still meeting with the Dining Center on Wednesday to talk about the new menu for spring. The survey we sent out got over 300 responses and we’re still getting more. It’s interesting to see what meals people do and do not like. Overall, people do NOT like a vast majority of the meals. We will be working with Dining Center staff to figure out how to replace that. The good news is that people love the burrito and nacho bar, and the omelet station is now open on weekends! We’re excited for that! Otherwise, the appointments are pretty much done. The search committee appointments need to be made still in spring. Chris was appointed to the corporation committee. The Nest Task Force will have its final meeting soon. 

Ben Flig: What’s come out of the Nest Task Force this semester?

Grant: The Nest Task Force has worked to develop a comprehensive picture of how the Nest is currently funded, how it is currently used, and where we might find additional funding. The current amount of money per student is nowhere near what it should be to maintain a consistent food source all semester. We have also spent some time thinking about the Nest as an institution, and why it is needed in the first place, on a campus that, on paper, meets “full need.” 

Victoria: The other day in DC, I noticed that there were IA Staff doing a funding campaign for the Nest. Was that related to the task force?

Grant: That was not done through the committee. Currently, the issue is that the Nest gets money through the school, mostly through us. The amount of money you’d need to fund meals for people who use the Nest is significantly higher, and there’s no way to attain that without external fundraising from IA’s help and support.

Oliver: For the Student Wage Task Force, we haven’t met since we last gave updates on it. But I will be going with the Co-Presidents to meet with Wendy and Jesse to make a pitch that makes financial sense for the raise. 

Victoria: I remember in the timeline two years ago that it proposed an increase every year. That happened last year but it didn’t happen this year. What would the increase have been this year?

Oliver: It would’ve been $14.00 to $15.00. We are currently at $12.25. I think the college could afford another increase to get us to the $14-$15 range, and paralleling inflation, it would be a fair wage for students. Of course there still needs to be a body reviewing that.

Sophia: Do you think you can confidently do that without cutting significant hours and/or positions?

Oliver: Both admin and I will not agree to it if it means cutting student positions and hours. The last one resulted in that, and if they did that again, it would destroy a huge part of opportunity in student labor. 

Grant: Two other things. We’ll be working on committee representative checkins. In terms of club sports, we met with Tyler the week before Thanksgiving, but still working on the document. I’m hoping to work on that document so it can be looked over and approved by varsity athletics. Hopefully that can be done before winter break starts.

Chris: We had a successful meeting with Tyler about this proposal and it was perceived well. I think we’ll be making a lot of ground in that aspect. From the Plenary attendance competition for athletes, we had one semi-successful dinner that was fumbled by Chipotle’s lack of organization. The second one was much better, and the third one will be soon! Overall, very well received by athletics.

Secondly, I’ve been tasked with increasing the attendance of students and others at varsity games. That includes creating engaging moments during games, like having mini-games or shout outs during half times. We want to make athletic events a community building aspect on campus. 

The largest project I’ve been working on is a proposal that I plan to present to Wendy, to add a representative to the search committees. This would include Director Lynch, and potentially myself as Officer of Athletics. Secondly, the move of club sports to be under the purview of the Athletics Department. It’s been very well received by Tyler and Danielle, and would make communication more streamlined.

The third project is creating an Athletics Liaison to the Customs Committee. I’ve found a lot of the divide between athletes and the community stems from customs in which the sessions occur directly over practices. Stemming from that, a lot of micro groups form when you step on campus, so creating a liaison would help remedy this problem.

The fourth is the creation of the capital project, which is separate from the 10 year plan of turfing of Upper and Lower Featherbed, Class of 1888 and Walton Fields. The issue is that these fields are unable to be used due to a disease that infects the roots of the grass when cleats are used on the field. Turf would allow anybody to use it at any time of the day, while adding significant capital to the college, as it can be used over summer and used for showcases, tournaments, etc. The ball park is 12-17 million dollars as a whole, so we would crowdfund from an alumni class as a whole. I would love to relay this to the student body, but just waiting on a couple of things.

Leo: The main thing is that I formed a close working relationship with the College Archives, which historically was not the case it appears. They’ve been very willing to reach out and work with Students’ Council. In particular, Liz has been looking for someone to do this for awhile. We’ve deepened efforts to try and fill critical gaps in the records. Unfortunately it seems like there was a lot that was lost in the past two years, back when the old website was destroyed. A lot of the records have been digitized though, and I’m looking to finish a lot of it during finals week. They’ll be uploaded to the Students’ Council Website after. Also, next week I’ll be sending all of this semester’s documents to the archives, which is another thing that will hopefully be more regular moving forward.

Ben Flig: For the things that you are scanning, where are they being uploaded before they go on the website? 

Leo: They are on my laptop right now.

Ian: This semester, I made the new website. It has 22 completed pages and a couple in the works. I updated it and it’s much prettier now too! It has minutes, and I’ll be adding the archives. I’ve been working on the Honor Council website, and it’s been improved a lot. I’ve been sorting through the 800 files in the website and reorganizing the abstracts in a way that makes more sense. 

Zora: The first big project is the SEAC Accessibility Training. That is in progress and I’m meeting with Student Life this coming week. The draft of the presentation of materials will be done by the end of the semester. I’m working with facilities to improve the accessibility of other spaces on campus. I’ve been chatting with ADS to make sure there’s student input and general guidance.

Abigail: I have made a rough first schedule for senior week with activities. That’s in the works, and I reached out to some organizations about certain events that would require bulk ticketing. Just getting ahead of that.

Victoria: Who’s on the committee?

Abigail: Grant and Oliver, Sid Roy, and Holly Vincent.

Ian: Can I request when we make a committee, I know about it so I can put it on the website?

Ben Flig: Yup!

Anjali: A note on committees, CSPC also needs to be put on the website. For my role, I attended both Board of Managers sessions. I’ll be working with Ben Fitz and the Co-Presidents to write up a report of what happened for the students to read. I’m looking forward to some of the spring projects I’m a part of. I’m on a lot of committees, so I will help with the formal reporting process too if needed.

Ben Flig: VPs, what happened to last year’s committee report?

Grant: It’s not published yet, but it exists. Our previous Co-VP has been working on it.

Jack: I’m on three committees, and you’re not really allowed to share a lot of the information before the committees are ready, since a lot of it is still in the works and cannot really be detailed publicly. So, when we write committee reports, in the past we would generate vague statements, so hopefully we can change that. I will work to get the next Officer of Academics up to speed on that. 

Grant: Yeah the report from two years ago was pretty vague, so we can spend time thinking about that.

Jonathan: I’ve been focused on building trust with other affinity group leaders. In that, I’ve become a liaison, and I feel like I’ve been pretty successful in serving as a resource to affinity group leaders. We also created the Affinity Group Calendar, which I’m very happy about. I check on it every week to see if there are events. I love seeing how many events across the groups are happening every week. This is somewhat related to my role, but in addition, a statement I helped draft to get PANA a permanent home on College Circle, has received a lot of support. PANA currently resides in HCA Apt 50, and I got word from Scott in Student Life that we are the closest we’ve ever been to getting PANA to be a permanent home. He requested that, on the student side, that we devise something to show student support for it. I’ve been appreciative of all of the support that has been received on that statement.

Conner: We had the switch from Engage to Qualtrics that occurred this semester. It was hard, but we did it. Qualtrics is robust right now. We also have the new Plenary voting system that we implemented that went very well, for when there might have been some ambiguity on majority in the Elections Coordinators’ eyes. Overall, I’m excited for Hettie to be the Senior Elections Coordinator next semester.

Ben Flig: Do we know who the new Junior Elections Coordinator is?

Conner: No, the deadline for submitting is this upcoming Friday.

Oliver: When is the appointments process going to happen for that?

Conner: We could do it during finals week…?

Sarah: We’ll figure it out outside of the meeting.

Ben Flig: What’s the timeline on upcoming elections?

Conner: Vivian and Jack’s positions were included in this round of nominations, coming out tomorrow. They’ll be elected by the end of this semester. For the Honor Council positions, we’ll run nominations at the beginning of the next semester. 

Vivian: SECS has been forming more collaborative relationships with other groups on campus. We recently had our most eventful and exhausting week that had Snowball and the Affinity Group Food Fest. We ran out of food in like forty minutes. Last week, we chose the Haverfest Co-Heads, so congrats to Daniela and Bianca! We are also interviewing people for the Lutton Fund, and we have one more interview and then we’ll get them to receive their funds. We’ve been planning like mad, it’s absolute controlled chaos, and it’s been so fun!

Ben Flig: I’d like to thank Vivian for getting the SECS volunteers for helping the voting scheme work at Plenary when we needed it.

Coco: We are following up the resolution from last year which I have not gotten a lot of updates from other than that it is in review with senior admin. I’ll try to meet with them more for the implementation of that. The other is transitioning following Natasha’s leaving at the end of the semester. I’ve reached out to Sayeeda about the hiring process and whether or not they would be able to put me on that committee or find some other way to make sure that other students can be put on that search committee. I’ve been building a relationship with ISA further to maintain the social aspect of the international community in the event that we won’t have a director for the upcoming semester. 

Sofie: I do Honor Council, I can’t talk much about that, but stay tuned for our emails. We have a new Honor Code! It’s pretty lit. People have been responsive towards it in the proceedings we’ve held this semester. We’ve got a lot of printed copies of it in the Honor Council space in the DC basement. We’re also working on revamping that space too. We’re looking at getting posters, or lights that give a better vibe and feel less like interrogation. AI has been what we’ve mainly struggled with this semester. We are trying to think proactively.

Caroline: What’s the current status of working on an AI statement in the Code?

Sofie: They’re working right now on meeting with the departments on campus to get their stance on AI and how it fits with professor’s pedagogical frameworks. There’s a variety of opinions, so we aim to make a policy that doesn’t overstep on professor’s autonomy.

Sophia: Rolling budgeting closed on November 24. Purchase requests closed last Friday. Monday, we are opening Early Budgeting for next semester. There will be an hc-allstudents email that comes out including the timeline and a calendar for students to refer to. Zoe is making things more organized and beautiful. 

We’re continuing to work on the endowed fund using the surplus, we also want to work on a construction project to have some immediate impact. We had some movement on the raw food preparation policy, with the idea of doing ServeSafe trainings, so that students can cook and serve non-vegan food. We’ll keep pushing that. We’ll have more conversations with IA and Dean McKnight. 

Ben PF: We’d love for students to exercise their agency in cooking!

Oliver: Why IA?

Ben Flig: One of the endowed funds at Haverford is a donated fund for PARC for dumpling making. You cannot make any dumplings under any of the current food policies.

Jonathan: I think it’s been a frustration for all of the affinity groups. It’s something that, as PARC Co-Head, we’ve just had to accept that we couldn’t do dumpling making this semester. Maybe next semester, but we have so many other events we want to do. Maybe next year…

Anjali: Is the money just in a fund somewhere then?

Ben Flig: It’s sitting there unused.

Caroline: We were thinking of alternatives within PARC Board, but in chatting with the Co-Treasurers, and it’s something we know too, it’s way cheaper for students to make their own food than to cater externally, so we have some ammunition with that in pushing for a new policy back that allows students to make food to save the College money.

Sophia: Further, we have the Recognized Student Organization Accountability Policy that Jodi and Student Life have been working on, am I correct Oliver?

Oliver: Last year, we talked about it, and then Jodi began working more on it this year.

Ben PF: The main idea is holding student organizations and clubs accountable when they are not being responsible (repeatedly violating policies) because it is unfair to other groups that do follow policy, and creates extra burdens and harm. We want a normalized system to describe consequences and processes to follow and refer back to so it is not just arbitrary. We’re hoping to bring that up to the student body, and we want to present it in a General Body meeting first and find consensus on it as a council, before it goes out. Right now, we and Student Life are finishing up editing it, it’s been a long time coming.

Sophia: We also have the budget report for the semester which will be written over break. 

Ben PF: We’ve been working on it the whole semester, but it takes awhile in the context of all the other work we have. We want to also make it more comprehensive, so we’ll include historical budgeting, and reasoning/context for decisions, and other nuances that aren’t otherwise written about.

Sophia: We’re also thinking about a resolution at Spring Plenary to involve class reps on the budgeting committee, in addition to Exec Board. The idea is to shift some of our responsibilities onto other people like policies and messages that we receive but can’t immediately respond to. It’d be great to have a broader distribution of responsibilities.

Zoe: I do a lot of backend projects that aren’t seen widely for the Co-Treasurers. We’re trying to implement better structures for institutional memory. We’ll be putting out important dates for next semester in about a week and there will be a calendar, and notes on how to navigate that calendar. 

Sarah: Thank you everyone! Now, think about what you want to see next semester. Nearly all of you have recorded your projects for the next semester. Some of your projects will be happening right in January, so you’ll be planning soon or now. 

We’ll conclude with a moment of silence. I adjourn this meeting at 2:58pm.

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